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When we receive a large volume of emails, it's easy for our inbox to become cluttered. And if we need to go back to any of those emails, it may cost us our lives to find them. To avoid that problem, today we are going to learn how to create rules in Gmail to organize emails.
Gmail allows you to create filters and labels that help you keep your emails much more organized. Thus, for example, you can program the mail server so that the emails that arrive from certain authors are saved with one label or another.Then, when you want to find an email, you will only have to enter that label, where they will not be mixed with all the emails. Thus, your workspace will be much more liberated.
The process to have the emails sorted is create folders and then create rules or filters so that the emails that arrive go away automatically to one folder or another. Creating these rules, as we will explain below, is quite simple. But it is true that it is something not too well known, despite how useful it can be.
How to create filters and folders in Gmail
As we mentioned before, the first step to create this type of filter is to create a folder. To do this, you must enter your mail folder and click on More at the bottom of the left bar.In the menu that is displayed, you will have to select Create new label In the center of the screen a window will appear in which you will have to write the name of the new folder . Finally, click on Create and the folder will be ready.
Now you will have to go to the top of your inbox and press the Create Filter Then it will take you to another page in the that you can choose the criteria for an email to go to a specific label. You can select keywords, senders, recipients, etc.
This process must be carried out from the web version, so you won't be able to do it directly from the mobile app.
What are labels used for in Gmail
If you have wondered what the labels are for in Gmail, the reality is that they are the same as in other managers of mail we know as folders.That is, they are the different classifications towards which we can derive our emails so that they are much more ordered. This always taking into account the filters that we have created as we have just explained.
When you want to access all the emails that have been stored under the same label, all you have to do is click on the name of said labelAt that moment you will be able to see only the emails that have been saved in it, instead of seeing all the emails that we have received mixed in the inbox. Therefore, creating labels is one of the easiest ways to keep your mail under control.
Creating filters and labels is especially useful if you use the same Gmail account for both your work and personal life.
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